How to set up an account

Supplier user types

The WAIPS Portal consists of 2 different user types.

Super user

The super user should be the primary contact for the business and the first person to register the business on the WAIPS Portal. This user type has the authority to manage user logins for the business’s supplier account, including the deactivation of an account if a user leaves the business or changes roles. The super user will receive email notifications whenever another user registers under the same business.

General user

A general user can view and create WAIPS documents on behalf of the business.

Register an account and add a new user

The first person to register their business for the WAIPS Portal will be the designated primary contact and will be automatically assigned a super user type. All subsequent new users will be registered as a general user. 

A new business account and the business's users can be created by navigating to the WAIPS Portal via a participation plan link, or by going to the WAIPS Portal directly.

1. Go to the WAIPS Portal and click “Log In” in the top right corner.
2. On the Sign in page, click “Sign up now”.
3. Enter your email address and click “Send verification code”. 
4. Paste in verification code from email received. 
5. Follow the prompts to create a password and enter supplier name before clicking “Create”.

On successful login, the page will navigate to a welcome page. Click on the government logos in the top left corner to navigate to the dashboard and enter the business details.

6. To complete registration of the business’s account, click on “Supplier Account” from the top navigation bar. 
7. Go to the Company Search bar and type in the business’s Australian Business Number (ABN) or name to check if there is an existing account. If there is no account, click "Create New Business".
8. Follow the prompts to provide the company’s:
   • Account name (company name) 
   • Primary contact
   • Email
   • Main phone
   • Website
   • ABN
   • Address
9. Click “Submit” followed by “Save”.
10. Once complete, click on the unique link provided by the agency again to either register for reporting against a tender or to commence a participation plan.