To ensure the Commission has all the relevant information to classify a position accurately and expediently, submissions from agencies need to include the following information. (The Executive classification checklist provides a ready reference for agencies when compiling submissions.)
1. Summary from CEO
The CEO summary is the primary element of the submission and outlines:
- drivers for proposed change
- high level requirements of proposed position(s)
- rationale:
- for classification(s) being requested
- to categorise proposed position(s) as SES or other management executive or technical professional
- for inclusion or exclusion from the Special Division of the Public Service
- agency Executive Salary Expenditure Limit capacity to fund proposed change.
The summary is usually 2 to 4 pages but can be adjusted depending on the scale and complexity of proposed changes.
The submission is supported by relevant and concise attachments as below. A
2. Organisation charts
So that the Commission can compare current and proposed executive structures, the agency must provide their current and proposed organisation charts which incorporate the requested changes. Agency executive structures are the foundation of the Executive Salary Expenditure Limit.
3. Position description
An accurate and informative position description is essential in the classification process.
The position description should contain much of the information required to evaluate the 8 work value factors of the Western Australian Executive Classification Methodology (knowledge, relationships, judgement and risk, independence, strategic change, impact, breadth, resource management) by:
- defining the key focus, main duties, responsibilities of the position, all required competencies and Leadership Expectations
- detailing the number of full time equivalent employees under direct and indirect management (correlating with the organisation chart)
- quantifying direct and indirect financial responsibilities and accountabilities.
4. Additional information
- Details of the agency’s overall operating and capital budgets for positions with financial accountabilities.
- Details of potential flow on impacts on the current baseline executive profile of the agency that could arise from the proposed change.
- Summary of any redistribution of responsibilities and functions among other positions.
- Any surplus executive officers and/or positions that are to be managed.
- Any review of similar positions in the agency or sector undertaken by the agency to identify an indicative classification for the position. This is not a mandatory requirement but can assist the classification process.
- Any summary undertaken by the agency of the work value of the position concisely framed under each of the 8 work value factors of the Western Australian Executive Classification Methodology.
- Which of the 6 work streams the agency deems is most applicable to the position.
Email completed submissions to sesconnect@psc.wa.gov.au. Hard copies are not required.
