Stage 5: Conclude

Most reviews require a final report to conclude the review.

The report should clearly outline why the review was conducted, terms of reference, how it was conducted (methodology), findings and any recommendations.

The format of the report should consider the needs and expectations of the target audience, including stakeholders. Different methods of communication can be used such as a formal report which may be accompanied by a short summary report or information leaflet. See the examples of review reports.

The review needs to allow enough time for the draft report to receive the required approvals. This can take time, especially for an extensive review or one covering sensitive issues. Approvals may be required from the review’s governing body, agency executive and receiving authority.

The legislation being reviewed may require the final report to be tabled in Parliament. If the legislation does not require tabling, the governing body or receiving authority may decide to table the report as a courtesy to Parliament.

When the report is finalised and published it is important to raise awareness of its findings and recommendations. It is good practice to contact the stakeholders who took part in consultation as they may have a high level of interest in the final report.

The communication plan can guide the publication and dissemination of the report and related communications such as media statements and information seminars.

Copies of public reports must be lodged with the State Library of Western Australia and National Library of Australia (see Premier’s Circular 2021/14: Requirements for Western Australian government publications and library collections.