Integrity of Nationally Recognised Training Products

Includes the following Requirements: AQF certification documentation, student identifiers, Nationally Recognised Training logo, transition of training products.
Last updated:

AQF Certification Documentation

Covers Requirements 5 - 9

Requirements

  1. The RTO must only issue AQF certification documentation to a VET student whom it has assessed as meeting the requirements of the training product, and must ensure the AQF certification documentation is issued within 30 calendar days of this assessment, provided:
    1. the AQF qualification in which the VET student is enrolled is complete, or
    2. the VET student has completed one or more units of the qualification and subsequently withdrawn, and
    3. all agreed fees the VET student owes to the RTO for that training product have been paid.
  2. The RTO must:
    1. maintain registers of AQF qualifications it is authorised to issue and of all AQF qualifications and statements of attainment issued
    2. retain records of AQF certification documentation issued for a period of:
      1. seven years if a student completes a training product on or after 1 January 2015
      2. thirty years if a student completes a training product before 1 January 2015
    3. ensure records of VET student AQF certification documentation are accessible to current and past VET students
    4. provide reports of records of qualifications and statements of attainment issued to its VET Regulator on a regular basis as determined by the VET Regulator.
  3. All testamurs for AQF qualifications issued by the RTO must:
    1. include the following information:
      1. the name, RTO code and logo of the issuing organisation
      2. the code and title of the awarded AQF qualification
      3. the NRT Logo in accordance with the NRT Logo Conditions of Use Policy
      4. the authorised signatory
      5. the issuing organisation’s seal, corporate identifier or unique watermark
      6. the words ‘The qualification is recognised within the Australian Qualifications Framework’ or any AQF logo authorised by the AQF Council
    2. include the following information where applicable:
    3. the industry descriptor, e.g. Engineering
    4. the occupational or functional stream, in brackets, e.g. ‘(Fabrication)’
    5. where relevant, the words, ‘achieved through Australian Apprenticeship arrangements’
    6. where relevant, the State/Territory Training Authority logo (only where use of the logo is directed by State/Territory Training Authorities)
    7. where relevant, the words, ‘these units/modules have been delivered and assessed in <insert language>’ followed by a listing of the relevant units/modules
    8. comply with the AQF Qualifications Issuance Policy.
  4. All statements of attainment issued by the RTO must:
    1. include the following information:
      1. the name, RTO Code and logo of the issuing organisation
      2. a list of units of competency (or modules where no units of competency exist) showing their full title and the national code for each unit of competency
      3. the NRT Logo in accordance with the NRT Logo Conditions of Use Policy
      4. the authorised signatory
      5. the issuing organisation’s seal, corporate identifier or unique watermark
      6. the words ‘A statement of attainment is issued by a Registered Training Organisation when an individual has completed one or more accredited units or modules’
    2. include the following information where applicable:
      1. the words ‘These competencies form part of [code and title of qualification(s)/course(s)]’
      2. the words, ‘These competencies were attained in completion of [code] course in [full title]’
      3. where relevant, the State/Territory Training Authority logo (only where use of the logo is directed by State/ Territory Training Authorities)
      4. where relevant, the words, ‘these units / modules have been delivered and assessed in <insert language>’ followed by a listing of the relevant units/modules.
    3. comply with the AQF Qualifications Issuance Policy.
  5. The RTO must not include a VET student’s Student Identifier on a testamur or statement of attainment consistent with the Student Identifiers Act 2014.

Standard

Compliance Requirement

Student Identifiers

Covers Requirement 10

Requirements

  1. The RTO must meet the requirements of the Student Identifier scheme, including:
    1. verifying with the Registrar a Student Identifier provided to it by an individual before using that Student Identifier for any purpose
    2. ensuring that it will not issue AQF certification documentation to an individual without being in receipt of a verified Student Identifier for that individual, unless an exemption applies under the Student Identifiers Act 2014
    3. ensuring that where an exemption described in clause 10(b) applies, it will inform the VET student prior to either the completion of the enrolment or commencement of training and assessment, whichever occurs first, that the results of the training will not be accessible through the Commonwealth and will not appear on any authenticated VET transcript prepared by the Registrar.

Standards

Transition of Training Products

Covers Requirements 12 - 13

Requirements

  1. Unless otherwise approved by the VET Regulator, the RTO must ensure that:
    1. where a training product on its scope of registration is superseded:
      1. no new VET students are enrolled in the superseded training product from the period commencing one year from the date the replacement training product was released on the National Register
      2. all existing VET students’ training and assessment is completed and the relevant AQF certification documentation is issued, or VET students are transferred into the replacement training product, in a timely manner.
    2. where an AQF qualification is no longer current and has not been superseded, all VET students’ training and assessment is completed and the relevant AQF certification documentation issued within a period of two years from the date the AQF qualification was removed or deleted from the National Register
    3. where a skill set, unit of competency, accredited short course or module is no longer current and has not been superseded, all VET students’ training and assessment is completed and the relevant AQF certification documentation issued within a period of one year from the date the skill set, unit of competency, accredited short course or module was removed or deleted from the National Register.
  2. The RTO must ensure new VET students do not commence training and assessment in a training product that has expired or been removed or deleted from the National Register.

Additional Resources

Websites

 

FAQ

Q: A student has completed all the requirements for a qualification and paid all fees but fails to, or refuses to, provide a USI within 30 days of completion. Should the RTO issue the qualification?

A: No. From 1 January 2015, your RTO may only issue a qualification or statement of attainment to a student after that student has provided you with a verified USI, or after your RTO has applied for a USI on the student's behalf.

To avoid delays in issuing certification documentation, it is recommended you apply for, or verify the learner's USI at the time of enrolment.

A student can apply to be granted an exemption from the USI Office. You can issue a qualification or statement of attainment to a student that holds an exemption, but you will first need to sight and verify the exemption with the USI Office. For further information on applications for individual exemptions from the USI, please refer to the USI Website.

Related Links

Standards for RTOs Online Guidance Hub

Overview

Quality Area 1: Training and Assessment

Quality Area 2: Student Support

Quality Area 3: VET Workforce

Quality Area 4: Governance

Compliance Requirements Guidance

Credential Policy

VET Regulations

Glossary

FAQ

Contact

Was this page useful?