Section E: Contract Management

1. Contract management or project management plans must be developed for all Procurements with a Total Estimated Value of $5 million and above.
2. Provided a Procurement is not classified as high risk, an Authorised Officer can provide an exemption from developing the relevant plan by determining and justifying in a written record that the relevant plan would be of limited value due to the nature of that Procurement.
3. A determination not to develop a relevant plan must also be recorded in the State agency’s exemption register.

E2.1 Seek Advice from Finance on Variations

1. Before a Variation is approved under Rule E2.2, if the Department of Finance was involved in the Procurement under Rule C1, then State agencies must seek written advice from the Department of Finance if the Variation(s) individually or cumulatively:
   1. are valued at $250,000 or above; or
   2. propose to extend the contract by 6 or more months past its final expiry date.
2. In providing advice under paragraph (1), an Authorised Officer of the Department of Finance may approve alternative criteria to those specified in paragraph (1) for when the State agency is required to seek subsequent advice.
3. When seeking advice for Procurements valued over $5 million - where preparing a Contract Management Plan was not exempted under Rule E1 - the original and current contract management plan must be provided to the Department of Finance.
4. Paragraph (1) does not apply to the Department of Finance, where the Department of Finance is principal to the contract for and on behalf of another State agency.

E2.2 Approval of Contract Variations

1. Variations to the contract must be approved by an Authorised Officer.
2. For Community Services Procurements only, Variations, valued at over $5 million, extending the original contract term to a preferred service provider, using a restricted approach in accordance with the Delivering Community Services in Partnership Policy, must be submitted to the Relevant Review Committee.

E2.3 Record Details of Variations

1. Variations to the contract must be:
   1. recorded; and
   2. captured in relevant project or contract management plan documentation, electronic system, or other means of recording contract Variations.
2. A State agency must ensure the contract register is updated in accordance with Rule F5.

E3.1 Publish Updated Contract Management Information on Tenders WA

1. State agencies must publish on Tenders WA:

E3.2 Exemption from Publishing Expenditure Update

1. A State agency is not required to comply with the requirements of Rule E3.1 where:
   1. an Authorised Officer determines and justifies in writing that the release of the updated information would present a Significant Operational Risk; or
   2. an exemption has already been granted under D8.2 to exempt the requirement to publish the contract award details.
2. A decision made under this Rule must be recorded in the State agency’s exemption register.

1. State agencies must dispose of goods in a manner that is ethical, equitable, efficient, and, where practical, maximises a value for money outcome for government.