Housing - Procurement and Contracts: Tendering

The WA Government website Tenders WA is the central source for government tenders and publication of contract award information for contracts with the total value of $50,000.00 and above. 

Tenders WA provide information on early tender advice, current ‘open’ tenders, contact details and deadlines for submissions. Users of Tenders WA can create a new account (as an individual or as a company) or log on using existing account information, which will allow them to view or download a tender. Users can also set up email alerts to receive notification of tenders of interest.

Should you have any difficulty using the Tenders WA website please contact the Department of Finance’s Procurement Systems team at:

• Phone: (08) 6551 2020
• Email: procurementsystems@finance.wa.gov.au

Communities are responsible for ensuring that tender processes are transparent, ethical and administered according to procurement best practice at all times whilst maintaining confidentiality of information provided.

All potential suppliers are treated fairly, justly and without bias.

Communities utilises the Department of Finance’s tendering services to manage the publication and the receiving of tender submissions for Goods & Services and Works tenders, including early tender advice, on Tenders WA. 

Please note that technical queries are to be directed to the nominated contact person specified in the Tender Request.

The Department of Finance’s tendering team and the Tender Box are located at:

• 16 Parkland Rd, Osborne Park, Western Australia, 6017
• Phone: (08) 6551 1600
• Email: tenderingservices@finance.wa.gov.au
• Tender Box Access Hours: Monday to Friday, 9am – 5pm

Advertising Period

The Request document found on Tenders WA will include appropriate specifications, selection requirements, evaluation methodologies, reference to applicable Policies and special conditions (if any) relevant to the procurement. The Request document will also contain contact information for tender specific enquiries, advice on delivering offers and advice on using Tenders WA. It is important to note that enquiries are to be directed to the relevant nominated contact.

Any corrections, clarifications or amendments that are made to the tender Request during this period will be uploaded on Tenders WA as an addendum to the original request document. Notifications of addenda are sent automatically via email from Tenders WA to any potential tenderer who has downloaded the original Request documents. To receive the automatic notification you must be a registered Tenders WA user and have logged in with your account details when downloading the Request documents. An Addendum Acknowledgement Form (included in the upload) is to be completed and returned to the email nominated on the Form.

In relation to works tenders, the Department of Communities normally publishes tenders for the whole parcel of the work. If you are a subcontractor, please download from Tenders WA the list of document recipients for the tender you are interested in and make direct contact with the relevant contractors listed on the recipients document to provide quotes for your parcel of the work.

Tender Closing

The Tender Request will clearly specify the closing date and time. Please ensure that you allow sufficient time to lodge your tender submission before the closing time as late tender submissions are generally not accepted. The request will provide details of how and where to lodge your tender submission. Each submission should fully satisfy all the conditions and requirements set out in the respective Request documents.

Evaluation

Once a Tender has closed, tender submissions are evaluated against all of the requirements of the Request. A complete offer will address, where applicable, the Pre-Qualification Requirements, Compliance and Disclosure Requirements, Qualitative Requirements and Pricing requirements. Details on the evaluation process and how value for money is determined can be found on the Supplying to  Government page on wa.gov.au.

Award

Upon award, all Tenderers will be notified in writing of the decision and the contracts will be finalised. Awarded contract details are published on Tenders WA.

Debriefing/Feedback

All unsuccessful respondents have the opportunity to request debrief/feedback to discuss their submission. All requests for debriefs/feedback can be directed to the nominated contact person as stipulated in the letter of advice.

• The Request for quote: request conditions document contains our Request Conditions that are used in a majority of our works procurement processes.
• Request Conditions for Request for Consultancy Services