Terms and conditions for eNotice
eNotice has a number of ‘smart’ features to minimise time and effort to fill out forms, such as automated data entry from meter data, address validation, and automatic entry of gas fitter and company details.
On lodgement of a notice, eNotice will send (by email) a copy of the notice to you, the relevant gas supplier as well as the customer, as long as the customer’s email address has been provided by you.
The system is accessible on mobile devices such as smart phones and tablets (as well as normal computers) on a 24/7 basis. However, it requires connection to the internet.
The use of eNotice is subject to a number of terms and conditions which must be acknowledged and accepted when registering.
General assistance
For general assistance and to ensure you have provided the correct email address, contact Building and Energy on 1300 489 099.
Obligations
The submission of Notices of Completion is a requirement of the Gas Standards (Gasfitting and Consumer Gas Installation) Regulations 1999.
Notices are required to be completed and forwarded to the relevant gas supplier for all fixed installations. The Notice of Completion may be sent to Building and Energy where the gas supplier is not known.
It is the responsibility of the person signing the Notice of Completion to ensure that the work specified complies with the Regulations.
Note: Except for installations connected to a reticulated natural gas network and the gas fitter is using the eNotice, a compliance badge must be duly completed by the gas fitter and fixed in the gas meter box or at the tank/cylinder location.
Registration
You will need your licence number and the email address registered with Building and Energy.
Enter your details and request a security code. We will send a one time security code to your registered mobile number or email address. Once you enter the access code and agree to the Terms and Conditions your User ID and password will be emailed to your registered email address. You can then login and use eNotice.
The use of eNotice is subject to a number of terms and conditions which must be acknowledged and accepted when registering.
Set up your account
Once you have logged into eNotice it is worth taking the time to check contact details for your licence. These details are used to automatically fill section 9 on the form and cannot be changed when submitting the notice.
Check that the information stored under ‘My details’ is correct. If you need to change this, select ‘Change contact details’. You will be redirected to the Building and Energy online change of contact details gateway.
Companies
If you work for more than one company and lodge notices on their behalf, you can set up the company details under ‘My Companies’. These details are automatically entered into the notice.
If you have more than one company listed, the first question you will be asked when lodging an eNotice is which company you are performing the work for.
Multiple users
You may register other users on your account to draft or lodge eNotices. Under ‘User Management’ you may add or delete employees, such as office staff, apprentices or contractors who can draft or create an eNotice on your behalf.
There is no limit on the number of users you can register. However you are responsible for managing the users on your account and for assigning a specific role (draft, create or user management) to each user.
Amending a lodged notice
eNotice provides a facility for users to amend a notice they have previously lodged, if considered necessary.
A lodged Notice of Completion (NOC) is a legal document certified by a gas fitter. Any change required to a lodged NOC can only legally be certified by the same gas fitter.
The need to amend a lodged notice is the sole discretion of the person who certified and lodged the notice. However, the following guidelines are provided to assist in making this decision.
Amendment of a lodged NOC is not recommended where a variation is not significant from a compliance viewpoint - for example:
- simple spelling errors; or
- inaccurate details for a builder.
Amendment is recommended where an error in the lodged NOC is important to defining what has been certified on the notice, including (but not limited to):
- inaccurate gas supplier;
- premise address;
- details of completed work;
- answers to compliance declaration questions;
- gas fitter licence number;
- date of completion; or
- where a NOC has been lodged in error, such as:
- duplication of a previously lodged notice (for the same work); or
- accidental premature lodgement.
