WA Industry Link: WAIPS Portal information for agencies

As of 1 July 2024, the WAIPS Portal is live.

The following steps provide a quick user guide to get started in registering and using the WAIPS Portal. For further detailed instructions, go to the multi-step user guide for agencies.

How to set up a WAIPS Portal account

Register an account for the agency

This step should be completed by the agency's primary contact. The primary contact account will be given a super user account type. This account type provides the user with the authority to invite and manage team members' accounts and account types.

Agencies that do not yet have an online WAIPS Portal account need to email WA Industry Link with the primary contact's:

• First name
• Last name
• Email address

First time login

A temporary password and a link will be emailed to the email address provided to WA Industry Link. 

1. Click on the link to be directed to a page titled Sign Up With An Invitation Code.
2. Click "Register" to be directed to the Sign-in page. 
3. Enter the registered email address and temporary password, then click "Sign in". 
4. Follow the prompts to create and save a new password.

Add team members to an account

Only the primary contact or a team member with a super user account, or WA Industry Link staff can add new users to an agency’s WAIPS Portal account. Follow the steps below:

1. After logging in, click on the “Agency Account” tab located in the top navigation bar.
2. Select “Agency Users”.
3. To invite a general user to the agency account, click on “+Create”, located next to the search button.
4. A pop-up screen will appear. Enter the new user’s:
   • First Name
   • Last Name
   • Email address
5. Once the pop-up form is completed, select “Submit”.
6. The new user will receive an email with a link and temporary password to register for the agency’s WAIPS portal account.

Get familiar with the WAIPS Portal

Dashboard

Once signed into the WAIPS Portal, the logged in user will be directed to the main dashboard. The dashboard provides navigation to all the necessary tools to fulfil their WAIPS obligations and an overview of the agency's recent activities through their portal account. 

Team members with a super user account type will have additional tools to manage their team's access to their agency's WAIPS Portal account.

Create a participation plan requirement

1. Log in to the WAIPS Portal and click on "Create Participation Plan Requirement". 
2. Check the pre-filled contact information is correct.
3. Fill out the form details and click "Submit".
4. Review the submitted information. If edits are required, click "Previous".
5. Click "Copy Link" to copy the URL to the participation plan form. You must paste the URL link into the relevant section of your tender documentation where bidders are requested to complete a participation plan.
6. An option is provided to receive email notifications from the Portal when a participation plan is completed by a bidder. To allow this, click "Yes, Email me".
7. To return to the dashboard, click "Back to Home".

View a participation plan requirement

1. Log in to the WAIPS Portal and click on "Participation Plan Requirement". The records will be organised into 2 tables: The logged in user's submitted records and all other records by the agency. 
2. Search for the required record using the View by Status or View by Contact Person search boxes.
3. Click the down arrow to the right of the desired record and click "View Details". This will navigate to the Participation Plan Requirement record.
4. From this view, the user can see the details of the requirement and any completed participation plans by bidders. From this page, the user can also navigate to edit or cancel the requirement or find the link for bidders to complete the required participation plan form. 

Apply for a participation plan exemption

Learn more about when a procuring agency may be exempt from the procurement planning obligations within the WAIPS on the WAIPS Information page.

1. Log in to the WAIPS Portal and click on "Apply for a Participation Plan Exemption".
2. Complete the form as required. The Exemption Request form has conditional questions based on the exemption category for CUA and non-CUA.
3. Click "Next" to view an exemption request cover letter template. The contract specialist details and tender details are pre-filled based on the information provided in the exemption application form. 
4. Click "Back to Edit" to adjust the details, if required. Click "Next" to proceed to the Exemption Request Summary page.
5. Click "Next" to proceed with the request.
6. Click "Agree & Submit Exemption Request".