This “umbrella” arrangement covers five related vehicle fleet services. The significant advantage of having this framework is that it enables Government to maximise its buying power to meet the business needs of Government.
This CUA compromises five categories:
- Category 1: Fleet Management Services
- Category 2: Motor Vehicle Inspection Services
- Category 3: Motor Vehicle Disposal Services
- Category 4: Telematics (In-vehicle monitoring systems)
- Category 5: Vehicle Booking System.
For information about State Fleet, including fleet coordinator induction materials, check the State Fleet pages on wa.gov.
This CUA is mandatory state-wide for State agencies.
In accordance with Western Australian Procurement Rules, you can buy outside of this CUA and directly source from an Australian Disability Enterprise (ADE) or Aboriginal Business.
Applicable General Conditions of Contract
The General Conditions of Contract (August 2017) applies to this arrangement.
What's on offer?
Show moreCategory 1 – Fleet management services
Mandatory for those vehicles leased through State Fleet, and available to other vehicles. Services include:
- vehicle replacement
- fuel management
- vehicle registration
- data management and reporting
- crash management
- roadside assist
- management of infringements
- routine fleet management and strategic advisory services
- FBT management.
Category 2 – Motor vehicle inspection services
This category includes the objective assessment of the condition of a vehicle for sale. Services include:
- inspection of vehicle for mechanical and body damage
- determination of warranty, insurance or refurbishment repairs
- provision of indicative costs for repairs
- re-inspection and certification of vehicles upon completion of repairs.
Mandatory for those vehicles leased through State Fleet. State Government entities seeking vehicle inspection services must also use this category.
Category 3 – Motor vehicle disposal services
This category includes the sale of passenger and light commercial vehicles (excludes write-off vehicles) through various auction methods.
Services include:
- sale of vehicles through auction methods including on-line bidding, public auction and fixed price
- comprehensive vehicle detailing
- remittance of proceeds and furnishing of sale reports
- managing post-sale warranty provisions
- strategic advice to Government.
Mandatory for those vehicles leased through State Fleet. State Government entities seeking these vehicle disposal services must also use this category.
Category 4 – Telematics (in-vehicle monitoring systems)
The focus of telematics is to deliver benefits to Government in safety, optimisation, utilisation, FBT compliance, data management and visibility of the fleet.
The functionality of a telematics system might include:
- driver identification (with capability to identify multiple drivers per vehicle)
- customisable settings such as trip journey status/purposes and driver alerts
- vehicle route tracking and live location
- vehicle and driver-level monitoring
- vehicle/fleet utilisation (start time/finish time, travel/stop duration, location details)
- collect usage – business/private kilometres both detailed and summary level (to meet ATO FBT compliance requirements.
State government entities seeking a telematics solution must use this category.
Category 5 – Vehicle booking system
Services and products under this category include a single online multi-customer booking system for vehicles to enable internal and inter-agency car-pooling and the allocation of expenses based on vehicle usage.
System functionalities and features include but are not limited to:
- car search results in real time with filters to enable search by vehicle types and specialised options
- ability to integrate with other stakeholder systems
- calculate fees for vehicle hire charges
- accommodate car pools in many locations across the State
- encourage ride sharing by prompting use of the same vehicle for similar routes.
State government entities seeking a vehicle booking system must use this category.
Buying rules
Show moreBuying direct
Western Australian Public Authorities who lease their vehicles from State Fleet are required to engage the services of the Fleet Management Organisation in category 1.
The Fleet Manager will be responsible for liaising with the contractors under categories 2 and 3.
Buyers may engage contractors under categories 4 and 5 directly. The contract manager is available to assist.
Other approved users can buy directly from all five categories.
Other policy requirements
Show moreState agencies should be aware of the following requirements under Western Australian Procurement Rules as they apply to purchases from this CUA. The below table is a summary of the requirements, and State agencies are encouraged to review the WA Procurement Rules.
Procurement planning
| Requirement | WA Procurement Rules |
|---|---|
| Buyers must prepare a procurement plan and submit it to the State Tenders Review Committee. | No, when purchasing from this CUA. |
| Buyers must involve Finance. | No, buyers do not need to involve the Department of Finance when purchasing from this CUA. (WA Procurement Rule C1) |
| Buyers must obtain approval from an authorised officer of Finance to purchase through an alternative arrangement to this CUA. |
Yes, for all values and delivery locations where the purchase of goods and / or services under the CUA are mandatory (WA Procurement Rule C2.2). Please note that State agencies are not required to request advice or approval from the Department of Finance, regardless of value, to purchase from an ADE or an Aboriginal Business (WA Procurement Rule C2.2). |
Request development and contract formation
| Requirement | WA Procurement Rules |
|---|---|
| Buyers must prepare an evaluation report. | No, when purchasing from this CUA. |
| Buyers must publish details of their purchase on Tenders WA. | No, not when purchasing from this CUA (WA Procurement Rule D8.1(3)). |
| Buyers must record the purchase on the agency’s contract register, as instructed within the buying agency’s financial management manual. | Yes, for all purchases above $50,000 (WA Procurement Rule F5), unless alternative arrangements have been approved under WA Procurement Rule F5(6). |
Contract management
| Requirement | WA Procurement Rules |
|---|---|
|
Buyers must submit an evaluation report to the State Tender Review Committee. |
No, when purchasing from this CUA. |
| Buyers must publish details of their contract on Tenders WA. |
No, when purchasing from this CUA (WA Procurement Rule D8.1(3)). |
|
Buyers must record the contract on the agency’s contract register, as instructed within the buying agency’s financial management manual. |
Yes, for all contracts valued at $50,000 or more (WA Procurement Rule F5), unless alternative arrangements have been approved under WA Procurement Rule F5(6). |
Exemption from using this CUA
Finance is responsible for processing and approving all requests from State agencies seeking exemption from using a mandatory CUA. Requests for an exemption are considered on a case-by-case basis, and a requesting agency must be able to demonstrate that a business need cannot be adequately met by the relevant CUA.
Exemption requests should be directed to the Assistant Director Procurement Frameworks through an email to the contract manager in the first instance. Requests for exemption may be received by posted letter or email, but must be in writing and provide sufficient explanation and background to enable the request to be considered. The requesting officer should be the Accountable Authority or delegate of the agency.
For guidelines on what to include in an exemption request, please refer to the Purchase from a CUA or my Agency’s Panel Arrangements Guideline.
Who supplies what?
Show moreThe matrix below lists all contractors on the CUA and the goods/services they have been contracted to provide.
| Contractor | Category 1 | Category 2 | Category 3 | Category 4 | Category 5 |
|---|---|---|---|---|---|
| Fleetcare | Yes | No | No | Yes | No |
| Pickles Auctions | No | Yes | Yes | No | No |
| Netstar | No | No | No | Yes | No |
| PoolCar | No | No | No | No | Yes |
Category 1 – Fleet Management Services
Fleetcare
Contact name - Yolande McLean
Phone T: 134 333 Ext 853 M: 0455 295 667
ABN 34 009 243 627
Address 118 Motivation Drive, Wangara WA 6065 PO Box 1109, Wangara WA 6947
Email Yolande.mclean@fleetcare.com.au
Website www.fleetcare.com.au
Categories 2 and 3 – Vehicle Inspection and Disposal Services
Pickles Auctions
Contact name - Veronica Lydon
Phone T: (08) 6595 0751 M: 0434 180 962
ABN 32 003 417 650
Address Phoenix Rd and Sudlow Rd, Bibra Lake WA 6163
Email veronica.lydon@pickles.com.au
Website www.pickles.com.au
Category 4 – Telematics (In-vehicle Monitoring Systems)
Fleetcare
Contact name - Russell Bairstow
Phone T: 134 333 Ext 847 ABN 34 009 243 627
Address 118 Motivation Drive, Wangara WA 6065 PO Box 1109, Wangara WA 6947
Email russell.bairstow@fleetcare.com.au
Website www.fleetcare.com.au
Netstar
Contact name - Trevor Brewer
Phone T: 1300 728 882 M: 0437 959 843
ABN 30 091 898 547
Address PO Box 76, Ermington NSW 2115
Email trevorb@netstaraus.com.au
Website www.netstaraus.com.au
Category 5 – Vehicle Booking System
PoolCar
Contact name - Sebastian Spada
Phone M: 021 908 763
ABN 86 063 650 751
Address 5/35 Progress Street, Mornington VIC 3931
Email sebastian.spada@smartrak.com
Website www.poolcar.com
Making the most of this contract
Show moreBuying Tips
- There is a wealth of information available for new agency Fleet Coordinators on wa.gov.au
- New Fleet Coordinators should review the New Coordinator Induction Checklist.
- Subscribe to the State Fleet Newsletter for more up to date information about the area.
What will it cost?
Show moreThe price schedules for each category are displayed below. All figures are inclusive of GST.
Category 1: Motor vehicle fleet management services
| Contractor | Contract price (per vehicle per month) |
|---|---|
| Fleetcare | $14.10 |
Note: Pricing applies to State Fleet leased vehicles. Alternative pricing may be negotiated for non-standard vehicles and/or levels of service. The figure stated above is inclusive of GST.
Payment terms
Customers (WA Government agencies and entities) will pay accounts within 20 days of receipt of a tax invoice from the contractor (Fleet Manager). Any dispute arising from late payment of accounts must be brought to the attention of the contract manager.
Category 2 and 3: Motor vehicle disposal and inspection services
| Contractor | Disposal fee | First inspection fee | Fee for subsequent inspections |
|---|---|---|---|
| Pickles Auctions | $220.63 (GST Incl) | $57.71 (GST Incl) | n/a |
Payment terms
Customers (WA Government agencies and entities) will pay accounts within 20 days of receipt of a tax invoice from the contractor (Fleet Manager). Any dispute arising from late payment of accounts must be brought to the attention of the contract manager.
Category 4: Telematics (in-vehicle monitoring systems)
Fleetcare
| Cellular Enabled Plugin Solution | Cellular Enabled Hardwired Solution | Satellite Enabled Hardwired Solution | |
|---|---|---|---|
| Hardware rental per month (based on a 60 month term) per vehicle – no upfront hardware costs | Contact Fleetcare for a rate as the contract price only relates to a 60-month lease | Contact Fleetcare for a rate as the contract price only relates to a 60-month lease | Contact Fleetcare for a rate as the contract price only relates to a 60-month lease |
| Hardware up-front purchase – alternative to leasing option | $298 | $288 | $973 |
| System (dashboard) subscription per month per vehicle | $9.41 | $9.41 | $9.41 |
| Installation (metro) – Retro fit only | $80 | $80 | $127 |
| Installation (regional) – Retro fit only | $92 | $92 | $138 |
| De-installation (metro) – Retro fit only | $57 | $57 | $69 |
| De-installation (regional) – Retro fit only | $69 | $69 | $80 |
| Hardware support (metro) per hour | $92 | $92 | $92 |
| Hardware support (regional) per hour | $103 | $103 | $103 |
| Driver identification system | N/A | $45 | $138 |
| In vehicle LCD | N/A | $303 | $303 |
| In vehicle keypad for driver IP/trip ID | N/A | $60 | $60 |
| NB: Installation costs only required for retro fit units to existing vehicles. All new vehicles will have units fitted by dealers as part of vehicle pre-delivery costs. | |||
Netstar pricing
TRK104i low cost plug in or hardwired
| Telematics System Pricing (Installed) | Cellular Enabled Plugin Solution | Cellular Enabled Hardwired Solution |
|---|---|---|
| Hardware rental per month (based on a 60 month term) per vehicle | $5.20 | $4.90 |
| Hardware up-front purchase | $240 | $210 |
| System (dashboard) subscription unlimited web AVM users with full access to all AVM features per month per vehicle | $15 | $15 |
System subscription alternative
| $11.50 | $11.50 |
| Data charges per month per vehicle | $3 | $3 |
| Installation (metro) – Retro fit only | $110 | $132 |
| Installation (regional) – Retro fit only | $220 | $275 |
| De-installation (metro) – Retro fit only | $55 | $110 |
| De-installation (regional) – Retro fit only | $100 | $132 |
| Hardware support (metro) per month | $2.20 | $2 |
| Hardware support (regional) per month | $3 | $3 |
| Regional travel per km | $1.21 | $1.21 |
| Regional travel per hour | $132 | $132 |
TRK124 trailer tracker hard wired
| Telematics System Pricing (Installed) | Cellular Enabled Hardwired Solution |
|---|---|
| Hardware rental per month (based on a 60 month term) per vehicle | $5.20 |
| Hardware up-front purchase | $269.50 |
| System (dashboard) subscription unlimited web AVM users with full access to all AVM features per month per vehicle | $15 |
System subscription alternative
| $11.50 |
| Data charges per month per vehicle | $3 |
| Installation (metro) – Retro fit only | $132 |
| Installation (regional) – Retro fit only | $275 |
| De-installation (metro) – Retro fit only | $110 |
| De-installation (regional) – Retro fit only | $132 |
| Hardware support (metro) per month | $2 |
| Hardware support (regional) per month | $3 |
| Regional travel per km | $1.21 |
| Regional travel per hour | $132 |
TRKGloT-T low cost plug in OBD
| Telematics System Pricing (Installed) | Cellular Enabled Plugin Solution |
|---|---|
| Hardware rental per month (based on a 60 month term) per vehicle | $5.30 |
| Hardware up-front purchase | $275 |
| System (dashboard) subscription unlimited web AVM users with full access to all AVM features per month per vehicle | $15 |
System subscription alternative
| $11.50 |
| Data charges per month per vehicle | $3 |
| Installation (metro) – Retro fit only | $110 |
| Installation (regional) – Retro fit only | $220 |
| De-installation (metro) – Retro fit only | $55 |
| De-installation (regional) – Retro fit only | $100 |
| Hardware support (metro) per month | $2.20 |
| Hardware support (regional) per month | $3.20 |
| Regional travel per km | $1.21 |
| Regional travel per hour | $132 |
TRK114i low cost mini GPS telematics
| Telematics System Pricing (Installed) | Cellular Enabled Plugin Solution | Cellular Enabled Hardwired Solution |
|---|---|---|
| Hardware rental per month (based on a 60 month term) per vehicle | $5.20 | $5.20 |
| Hardware up-front purchase | $269.50 | $269.50 |
| System (dashboard) subscription unlimited web AVM users - full access to all AVM features per month per vehicle | $15 | $15 |
System subscription alternative
| $11.50 | $11.50 |
| Data charges per month per vehicle | $3 | $3 |
| Installation (metro) – Retro fit only | $132 | $132 |
| Installation (regional) – Retro fit only | $275 | $275 |
| De-installation (metro) – Retro fit only | $110 | $110 |
| De-installation (regional) – Retro fit only | $132 | $132 |
| Hardware support (metro) per month | $2 | $2 |
| Hardware support (regional) per month | $3 | $3 |
| Regional travel per km | $1.21 | $1.21 |
| Regional travel per hour | $132 | $132 |
TRK604G mid-tier 3G GPS telematics
| Telematics System Pricing (Installed) | Cellular Enabled Hardwired Solution |
|---|---|
| Hardware rental per month (based on a 60 month term) per vehicle | $8.50 |
| Hardware up-front purchase | $434.50 |
| System (dashboard) subscription unlimited web AVM users with full access to all AVM features per month per vehicle | $15 |
System subscription alternative
| $11.50 |
| Data charges per month per vehicle | $3 |
| Installation (metro) – Retro fit only | $132 |
| Installation (regional) – Retro fit only | $275 |
| De-installation (metro) – Retro fit only | $110 |
| De-installation (regional) – Retro fit only | $132 |
| Hardware support (metro) per month | $3.30 |
| Hardware support (regional) per month | $5 |
| Regional travel per km | $1.21 |
| Regional travel per hour | $132 |
TRK2004G high-tier 4G GPS telematics
| Telematics System Pricing (Installed) | Cellular Enabled Hardwired Solution | Satellite Enabled Hardwired Solution |
|---|---|---|
| Hardware rental per month (based on a 60 month term) per vehicle TKR2004G TRK2004G – Wifi Bluetooth | $13.64 $17.58 | $24.39 $28.72 |
| Hardware up-front purchase option TKR2004G TRK2004G – Wifi Bluetooth | $711.70 $917.40 | $1272.70 $1498.20 |
| System (dashboard) subscription unlimited web AVM users with full access to all AVM features per month per vehicle | $15 | |
System subscription alternative
| $11.50 | |
| Data charges per month per vehicle | $3 | $15 |
| Installation (metro) – Retro fit only | $198 | $220 |
| Installation (regional) – Retro fit only | $319 | $319 |
| De-installation (metro) – Retro fit only | $110 | $110 |
| De-installation (regional) – Retro fit only | $132 | $132 |
| Hardware support (metro) per month TKR2004G TRK2004G – Wifi Bluetooth |
$5.39 |
$9.64 |
| Hardware support (regional) per month TKR2004G TRK2004G – Wifi Bluetooth |
$8.09 |
$14.46 |
| Regional travel per km | $1.21 | |
| Regional travel per hour | $132 |
| Alternative Telematics | Basis |
|---|---|
| Cost structure | Netstar offer 36 months and 48 months hardware rental option. Netstar offer a number of ancillary items subject to customers’ requirements that can be offered in a separate price book |
Categories 5: Vehicle Booking System
Government entities and other approved CUA users can log into an eDecision Aid (eDA) to access pricing information about these products on contract.
State Fleet Vehicle Selection eDA for State Government Entities
Vehicle Acquisition eDA for Local Government and other approved buyers
If you do not have access, register by going to the appropriate link above and click on ‘New Buyer Registration’. If your agency is not included in the organisation list use ‘Other Agency’.
Making the most of this contract
Buying Tips
- There is a wealth of information available for new agency Fleet Coordinators on wa.gov.au
- New Fleet Coordinators should review the New Coordinator Induction Checklist.
- Subscribe to the State Fleet Newsletter for more up to date information about the area.
How do I buy?
Show moreStep by step buying process
1. Establish your fleet management needs.
2. For state government entities, the use of category 1 (Fleet Management Services) is mandatory.
The Fleet Manager you will appoint under category 1 will liaise on your behalf with contractors in categories 2 and 3.
You can purchase from categories 4 and 5 directly.
3. Other approved users can buy directly from all categories.
4. For pricing, check the What will it cost? section.
5. If the pricing you require is not listed, it will be within either of the below eDecision Aids:
State Fleet Vehicle Selection eDA for State Government Entities
Vehicle Acquisition eDA for Local Government and other approved buyers
After I buy
Show moreActive contract management pays off
Check your invoices and do a comparison with contract prices to make sure you are charged correctly.
